What We Do
Corporate Event Planning Services | Chicago + Nationwide
Gravel Experiential produces exceptional experiences that leave a lasting impression.
​Most corporate events are forgettable at best, painful at worst. We specialize in the opposite:
Strategic gatherings that energize teams, memorable brand experiences that drive results, and celebrations that people talk about long after they're over.
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We become an extension of your team, bringing decades of expertise to every project.
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Based in Chicago and trusted by companies nationwide, we conjure event magic in three core service areas:
Corporate Meetings + Events
Strategic gatherings that inspire collaboration and deliver measurable results. From executive meetings and conferences to team building workshops and holiday celebrations. Including:
Executive Retreats + Leadership Summits, Company-Wide Conferences. Holiday Celebrations + Milestone Parties, Office Openings + Launch Events, Sales Kickoffs + Training Programs, Client Appreciation Events, Corporate Charity Events​
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Brand + Product Activations
Immersive experiences that create authentic connections between brands and audiences. From product launches and pop-ups to trade shows and experiential marketing campaigns. Including:
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Product Launch Events,
Pop-Up Experiences + Installations,
Sampling Campaigns + Roadshows, Mobile Brand Tours, Trade Show Activations​​
Retreats + Incentive Travel
Transformative getaways that strengthen teams, reward performance, and revitalize company culture. From executive leadership retreats to sales incentive programs. Including:
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Executive Retreats + Strategic Off-Sites, Team Building Experiences, Incentive Travel Programs, Leadership Development Retreats, Sales Incentive Trips
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"We sweat the small stuff so you can enjoy the big moments."
Our Services + Capabilities
Event Strategy + Concept Development
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• Goal alignment + event brief development
• Theme, branding + event design
• Custom fabrication or stage sets
• Entertainment sourcing + talent management
• Attendee engagement planning​
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Venue Sourcing + Contract Negotiation
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• Research and recommend venues
• Manage RFPs: A/V, décor, floral, catering, furniture + equipment rentals, photography, security, etc.
• Negotiate hotel/event space contracts + concessions
• Room block management
Marketing + Communications
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• Save-the-dates + invitations (digital or print)
• Online registration systems
• Wayfinding design
• Print collateral
• Branded merchandise, custom gift curation + room drops
• Post-event surveys + analysis
Budgeting + Financial Management
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• Budget creation, tracking + post-event settlement
• Vendor cost negotiation
• Onsite expense management + reconciliation
Logistics + Operations
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• Spatial planning
• Timeline + production schedule management
• Registration staffing
• Vendor management + oversight
• Food + beverage planning
• Group transportation + arrivals management
• Permitting + insurance coordination
• Quality control + contingency planning
Why choose Gravel?
Proven expertise with a personal touch. Every project is led by one of our co-founders, ensuring senior-level strategic thinking and hands-on execution from start to finish.
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Complete customization. We don't do cookie-cutter events. Every experience is designed specifically for your goals, your culture, and your people.
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Women-owned and nationally recognized. We bring fresh perspectives and collaborative leadership to every project, with the expertise and resources to execute flawlessly anywhere in the country.
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Results that matter. We measure success by the momentum your team has on Monday morning and the business outcomes that follow—not just flawless logistics.
Ready to create something amazing together? Let's go!
Your team deserves events that match their dedication and drive real results.
Let's design an experience that people will be excited to attend and energized to talk about.
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Event Inquiries
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Interested in learning more about working with us?
Don't be shy! We'd love to hear from you.